Recognition

To qualify for operating subsidies, insurance subsidies and/or subsidies Belgian Official Gazette, the association must be recognised by LOKO. For project subsidies, a recognition is not necessary.

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What is it?

LOKO recognises associations to support the student association landscape of Leuven. A recognition offers several advantages. For example, you can book classrooms at KU Leuven more easily (and free of charge), you can make use of the LOKO rental service and you can apply for various subsidies. You can find more information on subsidies using the buttons below.

ATTENTION! There are two deadlines for recognition: one in the first semester and one in the second. For the first semester, you must submit your application by November 1st at the latest. The second semester's deadline is March 1st. If you apply for recognition after this date, the application will only be processed after the following deadline.

What are the conditions for recognition?

To qualify for recognition by LOKO, an association must at least meet the following criteria. The association that is applying for recognition:

  1. must be aimed at students in Leuven;
  2. is open for all students of Leuven;
  3. makes no difference between students who want to become a member, or not, of the requesting recognised association (it has no financial threshold);
  4. is not profitable;
  5. is active and has organised at least two open activities itself, without cooperation of other organisations, in the past 365 days;
  6. tries actively and objectively to recruit new members;
  7. has a goal that is in line with the general principles that LOKO wants to carry out;
  8. endorses and defends the hazing charter. Each recognised association must sign the hazing charter. If they don’t organise hazings, they must also sign a document;
  9. endorses the human rights (European Convention on Human Rights) and the anti-discrimination legislation;
  10. strives for a good cohabitation with the inhabitants of Leuven.

Even if an association meets all the conditions, its recognition may still be refused. After all, the subsidy committee (subsidy regulations, chapter 1.3) must also take into account a balanced distribution of the association's landscape. Therefore, it can refuse recognition if the association has a goal that is too similar to that of another existing association, does not have a sufficiently valuable goal, or for any other reason it deems justified.

How can you apply for recognition?

Official (faculty) student unions ('studentenkringen') are automatically recognised and therefore do not have to apply for recognition. Other student associations that are not 'kringen', must have their recognition renewed every three years. LOKO informs the associations at the beginning of the academic year when their recognition needs to be renewed.

An application for recognition can be submitted by sending a motivation letter, supporting documents of evidence of the activities and of the functioning of the Association (subsidy regulations, chapter 2.3) to beheer@loko.be or via the tool on the website (temporarily unavailable). You can use the template below.

! ATTENTION: There are two deadlines for recognition: one in the first semester and one in the second. For the first semester, you must submit your application by November 1st at the latest. The deadline for the second semester is March 1st. If you submit your application after this date, it will only be processed after the following deadline.

! Attention: at the moment our tool is not working (yet). For the time being, applications can be sent by e-mail to beheer@loko.be. Please use the template below.

Deadlines

The deadline to apply for recognition is November 1st in the first semester and March 1st in the second semester. If you submit your application after this date, it will only be processed after the following deadline.

What evidence do you have to provide?

The association requesting to be recognised, must submit the following supporting documents in attachment to a motivation letter:

  • Evidence of at least two public activities in the past 365 days that were organised by the association itself, without cooperation with other organisations;
  • Evidence of the association’s operation, such as the statutes, internal regulations or any other form of structure;
  • A description of the operation of the association.

Approved recognition: what now?

In case your application has been approved, you will receive an invitation to come by at the LOKO office. Your recognition will only be official once you come by to sign the necessary paperwork.

How can you renew your recognition?

LOKO informs the associations at the beginning of the academic year when their recognition needs to be renewed. The renewal procedure corresponds to the initial application for recognition.

Can you lodge an appeal?

Associations may appeal against the rejection of their application for recognition and against the withdrawal of their recognition.

If an association does not agree with the decision of the subsidy committee, it can lodge an appeal within 14 days after the announcement of the decision, by simple notice to loko@loko.be or by letter to LOKO, 's-Meiersstraat 5, 3000 Leuven.

That appeal will then be discussed at the General Assembly of LOKO. A representative of the association is welcome at the General Assembly to clarify its appeal.

Common practices

In the evaluation of recognitions and subsidies, the subsidy committee will handle according to the following principles:

  • Events whose sole purpose is the recruitment of members, are not considered to be public events and therefore do not meet the condition for public recognition;
  • Flyers are no longer subsidised because LOKO strives for sustainable operation. Sustainable alternatives (such as reusable cups) are encouraged;
  • International transport costs are not subsidised;
  • LOKO takes into account responsible allocation of resources and funds in order to support as many student initiatives as possible. This means that when assessing the budget for events, we look at whether the cheapest alternative has been chosen for the unit price of food and drinks, for example.

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